What is iplicit? – A complete guide to the cloud-based accounting software 

Who is iplicit for?

iplicit is designed for organisations that need powerful, flexible financial management. Whether you’re an accountant managing multiple clients, a care home handling complex finances, or a growing software company, iplicit streamlines processes with automation, real-time reporting, and seamless integrations. It supports non-profits, students’ unions, and charities with efficient fund tracking, while businesses in hospitality, media, and renewable energy benefit from its multi-entity and multi-currency capabilities. From recruitment agencies to manufacturers, private equity firms to contractors, this cloud-based accounting software simplifies financial operations. Plus, it’s an ideal upgrade for users of Access, Exchequer, QuickBooks, Sage, and Xero, providing a scalable cloud-based solution tailored to your needs. 

• Accountants 
• Care Homes 
• Software & Technology Companies 
• Students’ Unions 
• Nonprofits & charities 
• Hospitality 
• Renewable Energy 
• Media and Publishers 
• Multi Academy Trusts (MATs) 
• Multi-company Businesses 
• Private Equity & Venture Capital 
• Theatres & Performing Arts 
• Media and Publishers 
• Recruitment agencies 
• Insurance 
• Wholesale, Distribution & Manufacturing 
• Contractors 
• SPV / Portfolio / Asset Management 
• Access Users 
• Exchequer Users 
• QuickBooks Users 
• Sage Users 
• Xero Users 

Built for easy integration

iplicit’s open API enables effortless integration with a wide range of third-party applications, ensuring a smooth and connected financial ecosystem. Whether you use CRM platforms like Salesforce, HubSpot, or Microsoft Dynamics, you can connect seamlessly to enhance your workflows. Plus, it provides a powerful alternative to accounting tools such as QuickBooks, Sage, and Xero—offering a fully integrated solution.  Integrations with procurement systems like Lightyear and industry-specific software ensures data flows automatically, reducing manual input and improving accuracy. With iplicit, you can unify your systems, streamline operations, and gain real-time financial insights—all while maintaining flexibility to scale with your business needs.

Integration with a variety of third-party applications is seamless, enhancing its functionality and adaptability. Key integration partners include: 

Seamless migration to iplicit: Upgrade from Sage, Exchequer, Quickbooks and more 

Migrating to a new financial management system can feel overwhelming, but we make the transition seamless and stress-free. Our consultants ensure a smooth migration process, handling data extraction, transformation, and import from systems like Sage, QuickBooks, Xero, Exchequer, and Access. With automated data mapping and rigorous accuracy checks, you can trust that your financial records remain intact and fully functional. 

Whether you’re moving from an outdated on-premise system or a limited cloud solution, iplicit minimises downtime and disruption. Our guided onboarding process ensures your team is up and running quickly, with comprehensive training and ongoing support to make the switch effortless. Transition with confidence—we make migration simple, efficient, and worry-free. 

Migrating from Sage to iplicit

Moving from Sage to iplicit means upgrading to a cloud-based system with real-time reporting, multi-entity support, and automation. The migration process extracts your financial data, including ledgers, transactions, and historical records, ensuring continuity and compliance without data loss. 

Migrating from Exchequer to iplicit 

For Exchequer users, iplicit offers a modern, intuitive alternative with enhanced automation, reporting, and cloud accessibility. It handles data extraction and mapping, allowing you to switch from Exchequer to iplicit without operational downtime. 

Migrating from QuickBooks to iplicit 

If your business has outgrown QuickBooks, iplicit offers a scalable, cloud-based solution designed for more complex financial needs. Our migration process ensures a smooth transition of your financial records while enhancing reporting, compliance, and multi-company management. 

Migrating from Xero to iplicit 

Switching from Xero to iplicit provides greater flexibility and advanced financial management features for growing businesses. We handle the migration of your financial data seamlessly, giving you improved reporting capabilities, enhanced compliance, and better multi-entity control. 

Migrating from Access and Other Legacy Systems 

iplicit is the ideal replacement for Access Dimensions and other legacy platforms that no longer meet your business needs. With automated data conversion and a structured onboarding process, we ensure a painless switch to a modern, cloud-based ERP system. 

Accounting Precision, together with iplicit, guide you through every step, from initial data extraction to final system setup, training, and support—so you can migrate with confidence and focus on growing your business. 

Implementing iplicit : A seamless transition 

As an official iplicit partner, we ensure a smooth and efficient implementation process, helping businesses transition from legacy financial systems with minimal disruption. Our team of experts will guide you through every step, from initial planning to post-go-live support, ensuring your software is configured to meet your unique business needs. 

1. Planning & construction

Our team of certified iplicit consultants work closely with you to define the scope, timeline, and objectives of your accounting software migration. We assess your specific requirements, including data migration, reporting structures, user roles, and training needs. A Project Initiation Document (PID) is created to outline the full implementation plan. 

2.Hands-on testing in a sandbox environment

Before going live, we provide access to a sandbox version of iplicit, allowing you to explore the system with sample data. This ensures a realistic testing experience and enables early configuration decisions, helping your team become familiar with the platform. 

3. System design & configuration

During this phase, the iplicit system is customised to match your business processes. Our expert team fine-tunes features such as user permissions, reports, workflows, and integrations to ensure seamless functionality before full deployment. 

4. System build & data migration

Our Certified iplicit consultants manage the secure migration of financial data from legacy systems like Sage, Exchequer, QuickBooks, Access, and Xero into iplicit. The Accounting Precision team rigorously tests the system to ensure data accuracy and system integrity, ensuring everything is correctly set up. 

5. Testing & user acceptance (UAT)

Once the system is built, we conduct user acceptance testing (UAT), allowing key stakeholders to validate the setup and workflows. Any refinements needed are made to ensure iplicit is fully optimised for your business before going live. 

6. Training & knowledge transfer

We provide hands-on training through live demonstrations, video tutorials, and webinars, ensuring your team is fully equipped to use iplicit efficiently. And, so you can independently train new employees in the future, we also offer train-the-trainer guidance . 

7. Go-live

With everything tested and approved, we assist in a smooth go-live process. Whether you choose a phased or full implementation, our team is on hand to ensure a seamless transition. Since the live system mirrors the sandbox environment, your team will already be comfortable with the platform. 

8. Post-go-live support & review

After implementation, we continue to provide ongoing support and a post-go-live review, ensuring any remaining queries or refinements are addressed. Once the transition is complete, our expert UK-based iplicit support team remains available to assist with any future needs. By partnering with us, businesses benefit from a structured, stress-free migration to iplicit, unlocking the power of cloud-based financial management with expert guidance every step of the way. 

Key benefits

• Cloud-based accessibility for remote access and automatic updates.  
• Multi-entity accounting with automated financial consolidation.  
• Advanced reporting and real-time business intelligence dashboards.  
• Time-saving automation for invoicing, approvals, and expenses.  
• Scalable solution for growing businesses with increasing complexity.  
• User-friendly interface with mobile access for on-the-go management.  
• Seamless integration with CRM, payroll, and other business tools.  
• Strong compliance features with built-in audit trails.  
• Dedicated support and structured onboarding for smooth implementation.  
• Cost-effective alternative to enterprise ERP solutions. 

What do customers love about iplicit? 

“We moved seven years’ worth of Sage data into the archive and produced opening balances. It was a really easy process, enabling us to shut down our old system and have no need to pay for ‘right to use’ access to get to historical information. The moment we started using iplicit extensively we realised that we no longer needed to hire an external bookkeeper; This has saved us £1,000 a month already.”  – Adam Johnson, Managing Director at P. Johnson & Son

iplicit’s ease of use is amazing. It feels modern, as though it’s a Microsoft Office product. You almost feel you’ve used it before, even if you’ve never seen it before – Ian Petherick, Management Accountant at Unit Hire

Comparing with other applications

Sage vs iplicit: Key differences 

• Cloud-based: iplicit is fully cloud-based, while Sage offers both cloud and on-premise options. 
• Multi-entity support: iplicit has built-in multi-entity consolidation, whereas Sage requires higher-tier products like Sage Intacct for this feature. 
• Automation & reporting: iplicit provides advanced automation and real-time reporting; Sage automation and reporting varies by product, with some requiring add-ons.
• Integration & API: iplicit offers open API and seamless integrations; Sage’s integration capabilities depend on the version used. 

Xero vs iplicit: Key differences 

• Target business size: iplicit is designed for mid-sized businesses and multi-entity organisations, while Xero is best for small businesses and startups. 
• Cloud-based: Both are cloud-based, offering remote access and automatic updates. 
• Multi-entity support: iplicit has built-in multi-entity consolidation, while Xero lacks this feature. 
• Automation & reporting: iplicit provides advanced automation and real-time reporting; Xero offers basic reporting with limited customisation. 
• Integration & API: Both offer API integrations, but iplicit is more customisable for complex financial needs. 

QuickBooks vs iplicit: Key differences 

• Target business Size: iplicit is ideal for mid-sized businesses and multi-entity organisations, while QuickBooks is best for small businesses and freelancers. 
• Cloud-Based: Both are cloud-based, offering remote access and automatic updates. 
• Multi-entity support: iplicit has built-in multi-entity consolidation, whereas QuickBooks requires manual workarounds for managing multiple entities. 
• Automation & reporting: iplicit provides advanced automation and real-time reporting; QuickBooks has basic automation with limited reporting features. 
• Integration & API: Both offer API integrations, but iplicit is more customisable for complex financial needs. 

Is iplicit right for you? 

If your business has outgrown entry-level accounting software like Xero or QuickBooks but doesn’t require the complexity of enterprise ERP solutions, iplicit, the award winning accounting platform for the mid-market, is the perfect middle ground. Designed for growing businesses and mid-sized enterprises, iplicit offers powerful financial management tools, multi-entity consolidation, and automation—all within an intuitive cloud-based platform. 

With features like real-time reporting, seamless integrations, and customisable approval workflows, iplicit helps businesses increase efficiency, improve financial visibility, and scale with ease. Whether you’re managing multiple subsidiaries, handling complex reporting requirements, or looking for a flexible accounting solution, iplicit provides the tools to streamline your operations. 

The best way to see if iplicit meets your needs is to explore its features through a free trial or by booking a demo with our expert consultants. Experience firsthand how iplicit can enhance your financial processes and support your business growth with Accounting Precision.